Mews PMS & Property Operations

Hallo in die Runde, ich wollte mal nach Euren Tipps zu einem guten Workflow bei selbst zuzahlenden Leistungen bei Tagungsteilnehmern fragen: Wie legt ihr unkompliziert die jeweiligen Rechnungsanschriften an?Wie ordnet ihr Restaurantbelege korrekt zu?Wie bucht ihr Leistungen, die nicht von der Firma übernommen unkompliziert, am besten in einem Rutsch, auf die jeweiligen Teilnehmer? Ich freue mich auf Eure Tipps und Tricks. Vielen Dank. Carina 

Hallo Community, mir ist die Berechnung der Bettensteuer nicht ganz verständlich. Laut Gesetz muss sie auf den Nettoübernachtungspreis ohne Umsatzsteuer berechnet werden. In unseren Buchungen wird jedoch offenbar der Bruttobetrag (inklusive Umsatzsteuer) als Grundlage verwendet.  In dem Fall sind es 41,66 € (7.5%) vom Bruttobetrag (555,40 €). Gesetzestext: > Die Steuer bemisst sich nach dem Aufwand für die Übernachtung ohne Umsatzsteuer und ohne den Aufwand für andere Dienstleistungen.Link zum Gesetzestext: https://gesetze.berlin.de/bsbe/document/jlr-%C3%9CnStGBEpP4  Meine Fragen: Ist bei uns eventuell eine falsche Einstellung hinterlegt? Oder wird die Berechnung von Mews möglicherweise automatisch so vorgenommen?

Hi there, As admin, I want to re-activate a user currently listed as ‘inactive’. When selecting ‘edit details’, I see the status is listed as ‘inactive’, but there is no option for me to re-activate.Any help in this respect would be welcome.Thank you!

Hello,If you have a certain age restriction to be allowed to stay in certain rooms, how are you restricting this with the Mews booking engine? For example, we have one room type which cannot accommodate children under 5years. The only workaround we found is to write this in the room description, however guests still see the option to add how many children/infants to their reservation so doesn’t really solve the problem. We also have dormitory rooms which are adult only, but again they are offered child/infant as these are allowed in other room categories. Thanks, 

Hi, I was wondering if there is a way to revert the dashboard/ home screen back to before the latest update. I’ve had increasingly negative feedback from my team that it is aesthetically worse and adds not benefit to their daily operations. They have also noted that reservations used to span x5 across, this has been restricted to x4 which restricts the information they are able to review at a time. Thinner rings/donuts are less eye-catching now that they are thin, this is unhelpful when they are in a high demand period and need information quickly. On their behalf, I thought I would just check and see if it would any way to undo the latest MEWS update.Kind regards :)

Hi Community,We work with a large number of groups in many different formats: call-off allotments, small 5-person groups, regular guests, apprentice days with fixed contingents and name lists, weddings, and more.For many of these, we receive name lists directly. In some cases, clients book multiple rooms for various dates throughout the year and request a short and detailed email summarizing what they’ve booked.Up until now, they've been receiving very long emails listing all services in detail – is there a better way to do this?

Checking the ideas platform, splitting bills is the most requested feature right now and even an pretty old one (from april 2018):https://feedback.mews.com/forums/955622-billing-accounting/suggestions/36659347-split-charges-on-billThere is no official mews roadmap – at least no public one but it seems that a lot of features in the area billing were published in the last weeks or are in the work right now 🤔. I would guess that there is a team assigned that has this specific part of the application as focus right now …@Mews Community Team is bill splitting something that is on the roadmap for the current set of billing related features and can we expect some improvements in this area anytime soon?It would be nice if i could give m

Good morning 😊 Small question about the visualised occupancy which one can find on the dashboard / home screen.  Whilst I understand the blue and black lines giving an idea about the check-ins and check-outs, is it possible to remove these lines? (optional)So that only the black bars show.Thanks!​​​​​​​

Habt ihr auch das Problem, dass die Namen der anreisenden Gäste bei Gruppenbuchungen einfach plötzlich weg sind?Ich habe bereits ein Ticket aufgemacht, aber wir kommen da nicht weiter.Wenn ich die einzelnen Namen nach der Buchung den Zimmern einer Gruppenbuchung zuordne, werden teilweise (und für mich nach keinem ersichtlichen Schema) einfach einzelne anreisende Personen entfernt. Oder ein Datensatz wird überschrieben, obwohl beide Personen eines Zimmers angelegt waren und ordentlich eingecheckt haben.Es ist grade etwas durcheinander und bedarf etwas Nacharbeit.Es fällt spätestens dann auf, wenn ich die Statistik für das Statistische Landesamt ziehe und nicht zugeordnete Einträge habe. Das sind dann z.B. Doppelzimmer, bei denen nur ein Gast eingetragen ist, obwohl für 2 gebucht ist. Die Gäste haben beim Check-in auch den Meldeschein am Kiosk komplett ausgefüllt, Daten sind also da. Werden nur nach dem Check-in, warum auch immer, entfernt. Aufgefallen ist

Hi, I’m trying to figure out how to correct an error in a rate on a closed bill. For example, a guest has checked out, and the rate posted was 10,000 x 4 nights. This is wrong, and we need to adjust this off. When I’m adjusting with an additional service in the same accounting category (STR Room Rental), it is not showing as an adjustment to the Room revenue, it’s showing as an adjustment to the product revenue.This is affecting our reporting and other integrations like the RMS. Are we doing something wrong, is something configured incorrectly, or is this working as intended?  

Hi all,I’m looking at the Bill management settings (screenshot attached). There’s an option “Allow modifying closed bills” which can be toggled on/off.My question is:If this option is turned off, does it apply universally to all users including Admins, or do certain roles (like Admin or higher-privileged roles) still retain the ability to edit closed invoices regardless of this setting?I’d like to clarify whether this is a strict platform-wide restriction, or if Admins can override it.Thanks in advance for any clarification!  

Hello everyone,I am having a problem with automatic reminder emails for optional reservations in MEWS. Here is the context:An agency made an optional reservation for a customer.The customer received the automatic optional reservation reminder email, which allowed them to see the price of their reservation and cancel it themselves via the Mews Guest Portal link, which is something we definitely do not want.According to MEWS documentation:The recipient of the email is always the owner of the reservation (the main guest), and if the main guest's email address is not provided, the email is sent to the organizer (the agency).In our case, our policy is to record all customer emails as soon as we receive them, so the problem occurs systematically for agency customers and certain groups.The automatic reminder email is very useful for tracking reservations, but we would like to limit its sending to certain types of customers, for example:

Hello!How do you handle waiting lists? When a guests wants to be put on a waiting list for an available room, when none is available at the moment… so that the guest is informed if a room of the requested type or better becomes available ?Kind regards,Jean-Philipp.

Hi, I need to overbook my property over a couple of dates. Specifically, I need to add additional inventory to a group block over sold out dates, and the system will not let me do so. How do I get around this?  

We received a request at our hotel from a guest who would like to put together a gift package for his staff members.It concerns a certain number of staff members to whom he would like to give credit for two overnight stays + breakfast + 1 dinner + welcome drink. How would you recommend setting this up? 

Guten Tag zusammen, kann mir jemand evtl einen Ratschlag geben, und zwar, es geht um Frühstück ( inklusive leistung ) , wird mir nicht richtig in Managerbericht angezeigt. Rechnung sieht so aus beispiel : *Logis 200€ *Frühstück split logis -12,00€ *Frühstück split speisen 12,00€ Gesamt 200,00€ ist das richtig gemacht oder kann mir jemand ratschlag geben

Good morning y’all!I was wondering if it’s possible, when setting up a travel agency, to calculate the commission only on amounts excluding VAT and solely on the room prices. Afterward, I want to be able to see the commission amount on the invoice. The issue is that I’m not sure how to approach this. Is there anyone who has worked out a practical example and might be willing to share it? That would be great. Thank you!Warm regardsPierrick RobynHotel Pavillon Du ZouteKnokke-Heist (Belgium)

Is there an easy way to duplicate e-mail templates from one service to another? Or just manually updating each version is the way to go at the moment? Hint : this might be a nice upgrade (with 3 services, I have 3 templates to udpate, in 2 languages...)

We try to let our “green choice” free product only to be booked for reservations with min. stay of 2 but I really cannot figure that out. How could I do this? Thanks! Christina 

Hi Zusammen,wir aktualisieren gerade unsere E-Mail Vorlagen. Hierzu sind ein paar Fragen bei uns aufgetaucht:kann man individuelle HTML Befehle selbst einfügen? z.B. möchten wir gerne den Gastnamen anzeigen lassen unter Reservierungsdetails und auch den Name der Zimmerkategorie Kann man den Text unter dem Punkt Stornierung schöner gestalten. (vor dem 02.10. um 06:00 Uhr, Amsterdamer Zeit Kostelnos stornieren sieht nicht sehr schön aus)Vielen Dank für eure Hilfe und liebe GrüßeNina

Hi Mews Community,We’re facing a challenge with adjusting the number of guests in a reservation and how Mews recalculates charges—specifically with city tax and accommodation rates. I’d love to hear how others handle this!Our Scenario:A guest books a single-occupancy room:Original booking: 100€ room rate + 8.25€ city tax = 108.25€ total. Later, the room rate increases to 120€ due to demand.When the guest arrives with an extra person, we update the reservation. Here’s what happens in Mews: "Keep old price" ticked: The system keeps the total at 108.25€, but recalculates the rate as 91.75€ + 2x city tax (16.50€). Problem: The room rate drops to 91.75€, which doesn’t reflect the original agreement. "Keep old price" unticked: The system recalculates the room rate to 120€ + 2x city tax (16.50€), totaling 136.50€. Problem: The guest now pays 28.25€ mor

Dear Mews-ers, Could anyone please outline the basics (maybe relevant pages) in how to set up a promo? I’m basically thinking something like: room type B ; if 3 nights = 15% discount ; add an extraonly bookable direct (via Mews booking engine)Thanks!

Liebe MEWSER 👋,wir haben vor einigen Wochen unser Hotel in WIEN 🏨 auf MEWS umgestellt und stehen nun vor der Challenge 💡, bei Überbuchungen die Zimmer entsprechend zuzuweisen.Die Kollegen überbuchen bewusst ➕, und so wird die Zeitachse meist zum Kampf ⏰⚔️ – sehr zeitintensiv ⏳.Wir haben schon das ein oder andere getestet 🧪, aber vielleicht habt ihr hier eine Idee 💭 bzw. einen Workaround 🔧, um dies einfacher zu halten 🙌. 

Hi everyone,We’re setting up a recurring group booking workflow and I’d love some advice on the best way to handle communication settings.Every week we host the same tour group that: Stays for 3 nights Sends us a rooming list a few weeks in advance Arrives by bus and checks in with ID at reception Already has everything prepaid by the tour company The challenge: We don’t want each individual guest to receive confirmation, pre-arrival, or check-in emails. They don’t need communication from us, they just show up, stay, and leave. We also don’t want the tour company (payer) to receive 20+ confirmation and check-out emails every week. One invoice and one confirmation is enough. Has anyone found a clean way in MEWS to set this up efficiently? Do you: Leave guest emails blank? Use a “dummy” email for the paye