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Product best practice

Share your way of doing things and learn from others

  • 187 Topics
  • 530 Replies
187 Topics
coline.poussiere
Mews Employee
coline.poussiereMews Employee
published in Product best practice
TIP OF THE WEEK: Track Future Reservation Deposits with EaseTutorial

Have you ever wondered how much you've collected in deposits for future reservations? If your property is using the deposit function in Mews, you now have a powerful tool at your fingertips with the latest release in Mews Analytics, the Deposit Ledger. Here's how to make the most of it. Here's how to make the most of it:1. Keep Tabs on Deposits and Prepayments🔹Track every guest's deposits and prepayments effortlessly.2. Easily Reconcile and Update Status🔹Access a comprehensive list of deposits and payments with clickable links to invoices, simplifying reconciliation and status updates.3. Spot Discrepancies and Errors🔹Quickly identify any discrepancies or errors in deposit amounts or dates, ensuring financial accuracy.4. Optimize Cash Flow Evaluation🔹Take control of your enterprise's cash flow by checking deposits for future reservations. What is very important to check is the the Deposit Ledger's lower section and especially I would like to highlight these three columns:- URL: Clic

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coline.poussiere
Mews Employee
1 year ago
MarketaOupi
Community Manager
MarketaOupiCommunity Manager
published in Product best practice
TIP OF THE WEEK: Easy Access to Your Mews Help Center!Tutorial

Hey there, fellow Mews user! 😎We've got a nifty little trick up our sleeves that you might not know about. It's all about making your life easier when you're using Mews. Ever seen those little question mark icons in Mews? Well, there are two of them, and they're not just for show – they're your tickets to the help center!The Magic Question Marks ❔So, what's the deal with these magic question marks? There are actually two of them, and they're super handy. The first one is always there, in a little bubble, chilling at the corner of your dashboard. Click it, and you can either search for help articles or contact support via a form in the second tab.But here's where it gets even cooler. When you leave the dashboard and head to any section in Mews, a little question mark in a circle appears. It's like your helpful sidekick, ready to assist you wherever you go in the system.Context is King 👑Let's say you're knee-deep in creating a payment report, and you hit a snag. No need to go hunting f

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MarketaOupi
Community Manager
1 year ago
dorothy.roland
Mews Employee
dorothy.rolandMews Employee
published in Product best practice
TIP OF THE WEEK: Channel Manager ErrorsTutorial

 Are you using a Channel Manager to handle your hotel's online bookings? If so, you've probably encountered those "Action Required Emails", highlighting potential issues with reservations.These emails often contain valuable information that can save you time and prevent booking problems down the line. This week, we're focusing on making the most of these notifications and avoiding common pitfalls.1. Don't Ignore the Details: 🚨When you receive an "Action Required Email" take the time to read it thoroughly. These notifications typically include vital information about rate discrepancies, Travel Agency reservations, and more. Ignoring them can lead to unnecessary complications later.2. Act Swiftly: ⌛ Time is of the essence. Channel Manager errors often require fast action to ensure a seamless guest experience. The longer you wait, the harder it can be to resolve the issue, and the risk of overbooking or lost revenue increases.3. Check the Mapping: 🗺️ One of the most common issues highli

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dorothy.roland
Mews Employee
1 year ago
Oli.Britt
Mews Employee
Oli.BrittMews Employee
published in Product best practice
Mastering Mews Terminal 2.0: Setup, Troubleshooting, and MoreTutorial

Hello Mews community! 😎As many of you continue your journey with the Mews Terminal 2.0, we want to make sure your experience is as smooth as possible. Based on recurring questions, we're here to provide clear instructions.This post offers a quick guide to address common queries and ensure seamless interactions with your Mews Terminal 2.0.Section 1: A Visual Guide to Your Terminal 👀 To better understand the Mews Terminal 2.0, take a look at this image: Section 2: Setting Up Your Terminal 💳 To start using your Mews Terminal 2.0, follow these simple steps:Open the battery compartment by pushing and sliding the battery door button.Place the rechargeable battery inside, ensuring it's aligned correctly. Lock the battery cover to secure everything in place.Before you begin, charge the battery using a USB DC cable connected to a power source. Section 3: Troubleshooting 🛠️ Encountering issues? Don't worry, we've got you covered! Here are some solutions for common hiccups you might encounter

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Sarah.Masterton-Brown
Community Manager
1 year ago
tobiaskoehler
tobiaskoehlerSenior Contributor
posted in Product best practice
Looking for best practice: Modern Lobbies with the help of technology

Hi everybody,I am currently writing on an article for a hospitality newspaper that covers the topic of “Technology at the Front Office & Lobby of the Future”.I am looking for hotels that I can mention as best practice examples that realized one of the following: no lobby at all - all processes automated Kiosks only - maybe a person as helper available somewhere floating check in: standard lobby (with a front desk counter) eliminated and replaced by some other form of “floating” check in, e.g. staff welcomes guests on a large family table or a standing desk somewhere any other forms of innovative reception that combines the human touch with technology Besides that I would love to hear your opinion about the future of the lobby. Let’s go crazy 😉One idea I have is that at some point a lot of guests will wear augmented reality glasses/ contact lenses. Somehow they connect to the hotel when you arrive. The hotel understands if you are a first time visitors and “shows” you around

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Linus.Bihn
1 year ago
AngelikaD
Mews Employee
AngelikaDMews Employee
published in Product best practice
TIP OF THE WEEK: Avoiding Premature Bill Closures with Highlighted Open PaymentsTutorial

Dealing with unexpected rebates and accounting discrepancies due to premature bill closures can be a significant challenge, especially for properties in the APAC region. To help avoid this issue, here's a valuable tip that can streamline your billing process and improve accounting accuracy: 🏨💼📊Tip: Deselect "Highlight Open Payments" for Precise Bill ClosuresBackground: Many properties ask Front office staff to use the Accounting Ledger to close bills for accounts that are tagged with ‘to be resolved’. The problem arises when staff members inadvertently have the ‘Highlight open payments’ option enabled.When selected, this option includes accounts with future, non-consumed reservations and tags them as ‘to be resolved’. This leads to premature bill closures and creates complications with cancellations, unexpected rebates and confusing accounting especially during the end of the financial year. This can also cause errors when receiving reservation modifications from your channel manage

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AngelikaD
Mews Employee
1 year ago
CharlieDelamare
Mews Employee
CharlieDelamareMews Employee
published in Product best practice
TIP OF THE WEEK: Boost Your Efficiency with Custom Links in Mews!Tutorial

Hey everyone! 🙋🏽 I wanted to remind you all about a fantastic feature in Mews that can significantly enhance your productivity and streamline your operations: Custom Links. 🌟 If you haven’t explored this functionality yet, or forgot it exists, you’re missing out on some serious time-saving benefits! ⏰ Here are some key advantages of utilizing Custom Links in Mews: 1. Syncing Bookmarks:Syncing bookmarks between different PMS users, all working on different machines and making sure they all have access to a core set of platforms can be difficult, especially when someone is new or you get a new PC. Custom links allow you to have a consistent set of favorites, or bookmarks, inside the PMS, accessible to all users. 2. Quick Access to External Systems:With custom links, you can set up quick access to external systems right from your Mews dashboard. Whether you need to manage your channel connections, update your OTA listings, or access other essential tools, custom links make it incredibl

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CharlieDelamare
Mews Employee
1 year ago
S
SamSuperstar Contributor
asked in Product best practice
Changing categories on a reservation

How are properties handling operationally the change of categories on an existing reservation now the ‘keep old price’ tick box has been removed? On the properties tab, requested category, we used to amend the category and price at the same time. Now the tick box is missing so we must look up the new price, write it down, change the category, go to the pricing tab and amend the rate. 

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Revenue Anne Copenhagen
1 year ago
Cyprien
CyprienSuperstar Apprentice
asked in Product best practice
House Use

Hello from Paris !When we have to block a room in House Use, we no longer see the schedule and therefore the dates to be blocked. Do you think this function should be improved? My team and I have trouble using it 

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Cyprien
1 year ago
MarketaOupi
Community Manager
MarketaOupiCommunity Manager
published in Product best practice
TIP OF THE WEEK: Get in the Loyalty Game with Mews! 🎉Tutorial

Hello Mews Community, 🍀Did you know that the Loyalty section in Mews Operations holds untapped potential for your business? Surprisingly, it's a feature that hasn't been utilized as much as we'd like.Unlocking Loyalty's PowerLoyalty programs are crucial for boosting customer satisfaction and revenue, but it seems our Loyalty section isn't getting the attention it deserves.What You're Missing Out On 🔗 Seamless Connectivity: Connect existing loyalty memberships and update customer details effortlessly. 🌈 Diverse Program Support: Manage everything from internal to partner programs all in one place. 💼 Effortless Management: Easily enroll new members, update information, and allocate points. Simple Steps to Get Started🔎 Search and Access: Find customer profiles and head to the Profile tab. 🧐 Gain Insights: Discover loyalty program statuses and spot icons indicating necessary actions.Taking It Further 🚀 Tracking Program States: Keep an eye on statuses like new, pending, enrolled,

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MarketaOupi
Community Manager
1 year ago
Ivica
Mews Employee
IvicaMews Employee
published in Product best practice
TIP OF THE WEEK: Ensuring Harmony between Mews POS and PMS!Tutorial

👋 Today, we're diving into an essential topic for our fantastic clients who use both Mews POS and PMS in their businesses. We've noticed that sometimes, clients make changes on one side without considering the impact on the other. Let's explore how we can keep everything running smoothly!⚠️ The Challenge: Changes Without Proper Synchronization 😕Here's the thing - we often see cases where clients make changes on Mews POS or PMS, assuming they'll automatically sync. But unfortunately, that's not how it works, which can lead to confusion and disruptions in your daily operations.💡 How POS Changes Affect PMS and Vice Versa 🔄It's crucial to understand how changes made in POS affect the PMS, and vice versa. For instance:🧾 Every invoice created in POS is automatically sent to the PMS, but the PMS needs to know how to handle them properly. 🗺️ Unmapped product categories or revenue centers in POS may lead to posting errors, as the PMS is not aware of them yet.💪 The Solution: Reach Out to

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S
1 year ago
MarketaOupi
Community Manager
MarketaOupiCommunity Manager
published in Product best practice
TIP OF THE WEEK: Instant email queue accessTutorial

Psst! We've stumbled upon a little-known feature in Mews that can make your life so much easier when it comes to email management. 📫 In this "Tip of the Week" blog post, we'll share a super simple way to navigate to the email queue within Mews. No more complex searching, copying and pasting. Let's unravel this secret together! 💪Step-by-Step Guide:First things first open the guest profile you want to explore. Look for the "Dashboard" tab—it's your starting point, and it's right there, waiting for you. Once you're inside the Dashboard tab, keep your eyes peeled for the envelope icon. ✉ This humble little icon holds the key to the email queue, where all guest emails reside. Give that envelope icon a gentle click, and ta-da! You've successfully entered the mail queue, where you can effortlessly view all the emails sent to that guest.Benefits of Using the Email Queue Feature: 🌟Simplicity at its best: The email queue provides a direct path to the guest's email history, effortlessly simpli

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stepan.runat
Mews Employee
1 year ago
coline.poussiere
Mews Employee
coline.poussiereMews Employee
published in Product best practice
Mastering Your Accounting Ledger: Unlocking the Power of Effective Filtering ⚡📊Tutorial

Hi Community! 🙋🏼This article purpose’s is to discuss how best to filter through your Accounting Ledger to ensure you have the tools in hand to make the greatest use of it. ⚡ The Logic To use a report, it is always best to understand the logic behind the numbers. The information below is based on a report in mode Grouped and grouped by Owner The Detail Columns Open past revenue: Items consumed but still on an open bill. This means transactions, with a consumption date in the past that have not yet been billed or invoiced.Unpaid invoices: Issued invoices but still unsettled. (only available in General or Receivables type)Open prepayments: Prepayments on bills that are not yet closed.Closed future revenue:Items not yet consumed but already paid for and closed on the bill prior to arrival, i.e., a non-refundable accommodation payment for a guest staying in the future The Total Columns Deposit ledger: An overview of all payments with no consumed revenue posted against them yet. Guest ledg

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coline.poussiere
Mews Employee
1 year ago
MarketaOupi
Community Manager
MarketaOupiCommunity Manager
published in Product best practice
TIP OF THE WEEK: Closing of Bills Before Guest Arrival: Challenges and ConsiderationsTutorial

Dear Community, 🙋🏻Today, we'd like to discuss a practice of closing bills before the arrival of guests and shed light on the challenges that can arise from this practice. 📄There are two distinct options depending on the legal environment regarding required deposits:Option 1 - Legal Environment with Required Deposits:In situations where deposits are mandated (usually for revenue and VAT reporting purposes), it is essential to close the payment against the deposit, rather than the entire bill. By doing so, the accommodation charges remain open, allowing for future updates and modifications to the reservation. If an automatic deposit settlement system is in place, the deposits will be posted, and the remaining positive balance will remain open until manually closed upon the guest's departure.Option 2 - Legal Environment without Required Deposits:In this scenario, where deposits are not necessary, there is no immediate need to close the payment upon receiving it. Instead, the bill can b

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MarketaOupi
Community Manager
1 year ago
mauritsbots
Senior Guru
mauritsbotsSenior Guru
asked in Product best practice
Upsell via Kiosk - how to inform your teams

Hi all,We are using Kiosk in our hotels, but mostly as a digital registration card, but are now also testing upsell possibilities whilst using Kiosk (basically turning on the ‘before check-in’ promotion).But now we found that there is no information whatsoever to the team if and when a guest has selected these upgrades, causing complaints as we failed to deliver the requested product. Apparently this is per design? Who designed this for a hotel where no staff is involved and the check-in process is completely indepedent from a team member?I found this feedback request; https://feedback.mews.com/forums/918232-mews-operations-pms/suggestions/43637643-notification-upsell-kioskI'm keen on understanding how some of you work with this setting. Thanks!

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mauritsbots
Senior Guru
1 year ago
coline.poussiere
Mews Employee
coline.poussiereMews Employee
published in Product best practice
TIP OF THE WEEK: Discover the Value of The Time Spent ReportTutorial

In the vast world of hotel management, there's a handy feature worth exploring – the Time Spent Report. It has some useful applications, especially when it comes to calculating city taxes. If you're curious, you can find this unassuming feature on your Dashboard under the Reports section.📊Let's take a closer look at its practical benefits:💠 Simplified City Tax Calculation: One of the helpful aspects of the Time Spent Report is its ability to assist with city tax calculations. By filtering guests based on age groups, it ensures you have a clearer picture of who falls within specific tax categories, saving you from potential errors or overpayments.💠 Customizable Insights: The report provides basic filtering options, allowing you to personalize your analysis. You can focus on specific services and segments, giving you a glimpse into relevant areas for your hotel's performance.The Time Spent Report offers some practical advantages. It's a useful tool to have in your hotel management too

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coline.poussiere
Mews Employee
1 year ago
J
j3ssicadApprentice
asked in Product best practice
Guest communication software that lets you text message guests

Hi All I was wondering if anyone had any first hand experience with any good guest communication programs that allow you to compose text messages to guests. Our current guest communication software does not allow this.Does anyone have any recommendations outside of Hijiffy?

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mauritsbots
Senior Guru
1 year ago
Jason.Warnaar
Mews Employee
Jason.WarnaarMews Employee
posted in Product best practice
What tips do you have to increase direct bookings?

There are some settings within the booking engine that always see an increase in conversion for direct bookings (space category pictures, rate descriptions, competitor price widget). It would be great to hear from the community on any other things that you’ve implemented that have shown a positive result in driving more direct bookings. Some examples might be:Specific information in the rate descriptions How you’ve sorted your space categories Particular types of pictures 3rd party integrationsWhat have you found to be successful to get more direct bookings?

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S
1 year ago
nikidebruyn
Mews Employee
nikidebruynMews Employee
posted in Product best practice
We would like to make understanding rebates easier for you and your staff!

We are looking into possibly changing the language that we use for rebates. We want to make it as simple as possible for our Front Desk staff to understand what it is they are doing when they hit the rebate button as well as educating them through the process when doing a rebate. 

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nikidebruyn
Mews Employee
1 year ago
Nienke Wilbrink
Mews Employee
Nienke WilbrinkMews Employee
posted in Product best practice
ADR calculation

Hi all! Hope you are all doing great :D I would love to understand more about what you are thinking of ADR calculation within Mews. Are you using Mews to calculate your ADR? If no, how are you?  Where do you extract your numbers from?  Is this how you expect the ADR to be calculated?STR documentation: https://str.com/historical-benchmarking-guidelines Hoping to hear from you!  Warmest,Nienke

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Mick
Guru
1 year ago
J
Jasmin H.Helper
posted in Product best practice
Bitte gebt mir Eure Stimme

Hallo liebe Community,ich habe zum Thema Emailversand und Kiosk meine Ideen onlinegestellt.Vielleicht stimmt ihr mir zu und gebt mir euren Like? :)Danke Euch!Liebe Grüße, Jasmin Kiosk Extras – Product Ideas Forum (mews.com)Disable Email Automation – Product Ideas Forum (mews.com)Resend all mailings – Product Ideas Forum (mews.com)

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J
1 year ago
MarketaOupi
Community Manager
MarketaOupiCommunity Manager
posted in Product best practice
TIP OF THE WEEK: How to Display the Total Number of Participants in a Group Reservation

Hey there, fellow community members! 🦄Are you struggling to determine the total number of participants in a group reservation? It can be a breeze for smaller groups, but when dealing with over 100 people, it becomes quite tedious. Well, worry no more! I'm here to share a simple method that will make this task a piece of cake. 🍰To show the total number of participants in a group reservation, follow these steps: 👣🍍 Select all the bookings associated with the group reservation.🍍 Once you've gathered all the relevant bookings, navigate to the Summary tab. This tab provides an overview of the reservation details.🍍 Look for the information related to the total number of reservations or participants on the top of the right side of screen, under Reservations🍍 Voilà! You should now see the total number of reservations associated with the group booking.By following these steps, you'll save yourself a considerable amount of time and effort, especially when dealing with larger groups. ⏰Reme

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MarketaOupi
Community Manager
1 year ago
juanhidalgo
Mews Employee
juanhidalgoMews Employee
published in Product best practice
Hospitality: It’s Time to Get Your Time Back

In today's fast-paced digital world, the hospitality industry is constantly evolving to keep up with market demands and customer expectations. As hospitality professionals strive to deliver the level of service their guests expect, they are inundated with new strategic ideas and technological advancements, creating an ever-expanding set of features and tools to manage their day-to-day operations.That's when "Without Thought" by Naoto Fukasawa came to my mind. Naoto suggests that people should not have to think about an object when using it actively. This promotes a smoother relationship between the user and the object. Fukasawa's philosophy involves observing people's spontaneous behavior and incorporating those observations into design.  He came to this philosophy after realizing that although designers often aim to create special and attention-grabbing products, the user's experience of the product is not necessarily improved by these characteristics. Instead, Fukasawa advocates for

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juanhidalgo
Mews Employee
1 year ago
Nienke Wilbrink
Mews Employee
Nienke WilbrinkMews Employee
posted in Product best practice
Mews want to learn from you: Availability blocks X restrictions

We would like to learn from you!  To understand how you are managing Availability blocks, especially restrictions on your blocks, we would like to ask you a couple of questions: How are you using restrictions in your blocks? Who is responsible for restricting your blocks? (which department/team) How satisfied are you with how Mews is managing restrictions for your availability blocks? Is there anything we can improve with regards to restrictions in blocks?Looking forward to your insights! Warmest regards,Nienke

953
Ethros
1 year ago
MarketaOupi
Community Manager
MarketaOupiCommunity Manager
posted in Product best practice
TIP OF THE WEEK: Custom links

Hey there, data enthusiasts! 🙋We're back with another time-saving tip of the week. If you're someone who loves flexibility and efficiency when it comes to data reporting, then this feature is can be very handy. 💪Now, we all know that scheduled exports are the go-to option for generating regular reports. They work like a charm when you need a report every morning or at the end of each week. But what about those moments when you have a sudden ad hoc request? Say you're managing a property with a whopping 100 products, but you only need a report on 15 specific ones. That's where custom links come to the rescue! 😎Here's how it works:👉Prepare your report: First, create the report with the desired parameters and filters and click on View Report. Now it's time to unleash the power of custom links.👉Copy the URL: Grab the URL of the report you've just prepared. This URL contains all the necessary information to reproduce the report exactly as you've set it up.👉Head over to the Main Menu a

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MarketaOupi
Community Manager
1 year ago
Community-widget-Referral-Program

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