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Product best practice

Share your way of doing things and learn from others

  • 266 Topics
  • 723 Replies
266 Topics
NicolasLA
NicolasLASuperstar Apprentice
asked in Product best practice
Lacoly for whatsapp guest communications integrated with MEWS operation

Hello community, does anyone have experience with Lacoly App (https://lacoly.com/en/) ? We are looking for comunicate with our guests through whatsapp and Lacoly solution seems to fit.I want to know if anyone in the community have any experience with this 3rd partie integrator. Any information/recomendation on this topic, will be appreciated.Regards, Nicolas.

2183
NicolasLA
tamara.spir
Mews Employee
tamara.spirMews Employee
posted in Product best practice
📣 Invitation to help us test & improve the POS features!

Hello! Our team is currently designing improved features for the POS system. Before we build new functions, we'd love to understand how you work today with Table Reservations and Menu Creation.We want to invite you to:1. Take a quick survey about your current workflow ( no more than10 mins)  https://app.useberry.com/t/AeEaKjlBe0ToIQ/2. Optional: Join our table management feature development project  (Reply if you're interested!)If you have experience managing restaurant operations, your input would be incredibly valuable in shaping these features to work better for real kitchen and service needs.Thanks for your time!Best,Tamara Spir UX Researcher.

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D
anthony.carroccio
Mews Employee
anthony.carroccioMews Employee
published in Product best practice
Stay secure and protect yourself against phishing attempts 🔒

Hi Mews Community, In recent months, there’s been a rise in sophisticated phishing attempts where hospitality employees are being tricked into revealing their login credentials.  We’re aware that a small number of Mews customers have been targeted and fallen victim to these malicious campaigns. As Senior Product Manager for Security at Mews, I’m part of the team that is actively monitoring the situation, and our Customer Support colleagues are supporting those affected.  I've always found the best form of defense against these threats is to make sure you know how to keep your login credentials – and therefore your data, your guest data and your business – secure. Today, I’ll talk you through how these malicious phishing campaigns typically operate and the precautions you can take to enhance your security.  How do these phishing attempts work?  They’re sophisticated. Cybercriminals use search engine ads to trick hotel employees into entering their user credentials on a fake login page t

89310
anthony.carroccio
Mews Employee
Hendrik Renken
Hendrik RenkenHelper
asked in Product best practice
Drops on mews booking engine with meta search

Hey,We recently reviewed our data regarding the booking engine and noticed that the conversion rate is really low when users come via Metasearch.For us, this has a lot to do with the information about the hotel that guests receive from the booking engine.Currently, users are redirected straight to the "select category" section, which is generally great, but it can be overwhelming for guests as no other information about the hotel is provided. I think to improve the conversion rate, it would be great to rebuild this section of the booking engine and include the possibility to add more general information.Is there something we might already be missing? What’s your take on this? Would be good to have some feedback. Best Hendrik  

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coudert.mathias
Mews Employee
jones.eth
Senior Guru
jones.ethSenior Guru
posted in Product best practice
Changed Checkin / Invisible Companions

Recently Mews decided to change the checkin / kiosk to not include guest companions anymore. In the current state the fetched information is below the minimum we need.Also problematic about the whole change is that this wasn’t communicated beforehand but instead a day late. With the impact on workflows and the confusion it created that should really be handled differently the next time.Right now we are looking for alternatives to replace the checkin / kiosk with a system that let us fetch the information we need but we don’t really want another service for that. I know that there are some plans to allow us to customize the information collected by the checkin which would completely solve the problems we have right now.Is there a rough timeline about these changes so we can plan accordingly?

2286
jones.eth
Senior Guru
elena.pudova
Mews Employee
elena.pudovaMews Employee
published in Product best practice
Support tip of the week: Mews POS Tips & TricksTutorial

Hello, everyone!We hope you’re all having a fantastic week and enjoying the fall weather. As we settle into this season, it's a great time to refine our skills and get the most out of Mews POS. We've noticed an uptick in questions about the system, so here are some valuable tips to help you navigate Mews POS more effectively.1. Creating a Revenue CenterRevenue centers in Mews POS help categorize and separate different streams of income, improving financial reporting. To set up a new revenue center:Go to Settings > Revenue centers > + Fill in the name, default covers, and PMS code (if using a different PMS). Select an outlet to link to the revenue center and hit Save. This helps you streamline accounting and gain better insights into revenue sources.2. Creating a Customer GroupCustomer groups help segment your customers, making it easy to offer personalized services. To create a group:Navigate to Customers > Groups > + Name the group and click Create. Use customer groups to

550
elena.pudova
Mews Employee
marko.balazevic
Mews Employee
marko.balazevicMews Employee
published in Product best practice
How to Assign Revenue Centers in Mews POS: Quick TutorialTutorial

Hi community!In this video, we introduce a new tutorial on the Mews Point of Sale (POS) system. We explain how to configure the setting that controls how revenue centers are assigned to open orders. We'll walk you through the two possible scenarios for this setting and discuss the trade-offs of each, helping you choose the best option for your needs.Thanks for watching! If you have any questions, feel free to reach out.See you in the next video!

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marko.balazevic
Mews Employee
E
EddoApprentice
posted in Product best practice
Hover-Box / Mouse-Over reservation timeline

Dear MEWS Community,Screen real estate is precious, especially when managing reservations, yet there are many ways to maximize the use of this limited space. A simple improvement would be to display more information in the hover-box that appears when you mouse over a reservation.Currently, the hover-box only shows the guest's first and last name along with their arrival and departure dates. This information is almost redundant, as it’s already visible on the timeline screen. Additionally, the hover-box is relatively small compared to the available screen space, which leaves room for more relevant details.Why not make better use of the hover-box by adding more useful information? The possibilities are endless. Here’s an example of what it could display:Name: Mr. Donald Duck Dates: Sun 29.09.24 - Mon 30.09.24 (1 night) Rate: Flexible Rate Total Amount: 888 EUR Note: This is a sample.Ideally, these settings would be customizable by the property or even individual users. If static informat

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R
RjagtarapApprentice
asked in Product best practice
Booking Extension Best Practices

Are there any best practices in entering guest extensions to ensure KPI tracking is correct (eg sales channel, number of guests etc.) and avoid conflicts with OTA trackings which trigger a commission?Any tips would be helpful. Thank you!

564
S
Senior Guru
DavidFoxx
DavidFoxxSenior Contributor
asked in Product best practice
Seeking Best Practice for Inviting Guest Gratuities

In an effort to leverage the Guest Journey within Mews, I have updated our Checkout Invitation to include a note about adding gratuities as part of checking out online and added this to the ‘Rules’ for checking out online. I’m trying to determine whether there is a best practice for doing this already in use by other properties or if there are recommendations for how to improve the process I’ve created. Am I missing any other areas of communicating this within the Guest Journey? I am planning to add an in-room printed piece to the physical Guest experience, drawing attention primarily to the ability to checkout online the day before through the morning of departure and, as a ‘by the way’ mention, including a line about the Guest’s ability to express his/her appreciation for the service and hospitality they’ve experienced during their stay.Within Documents, there’s no option for Instructions, so I chose Rules and I believe this is visible to the Guest only in the Guest portal when compl

817
Sanne
Guru
B
BOMApprentice
asked in Product best practice
PDJ ARRANGEMENT

Bonjour,Notre produit PDJ arrangement apparait dans le CA d’affaires HEBERGEMENT alors que le paramétrage est “Chiffres Affaires PDJ”.Quelqu’un parmi vous aurait la réponse svp? En vous remerciant, 

561
ivan.fernandez
Mews Employee
elena.pudova
Mews Employee
elena.pudovaMews Employee
published in Product best practice
Support Tip of the Week: Mews POS Inventory ManagementTutorial

Hello Mews community! 🎉We often get questions about managing inventory within Mews POS, so this week, we want to provide some clarity on two frequently asked topics: How to complete an inventory return and How to accept a delivery from a purchase order. Let's dive in!1. How to Complete an Inventory Return in Mews POSReturns in Mews POS help you keep track of products you send back to suppliers, making inventory management smoother. When a return is processed, Mews POS automatically updates the stock records, allowing you to connect deliveries and returns seamlessly.To complete an inventory return in Mews POS:Navigate to Inventory and select Deliveries. Locate the relevant delivery and click on it to open the Delivery details screen. Click Return Items and select the checkbox next to the product you want to return. Enter the quantity of the returned item and click Save Items. In the New Return screen, fill out the necessary information (Document Date/Time, Notes, etc.). Review the prod

350
elena.pudova
Mews Employee
laura.asplin
Mews Employee
laura.asplinMews Employee
posted in Product best practice
Automated Service Charge on Bills

HiI am a Product Manager within the Finance team, I met with a customer yesterday who suggested that they would like to start adding a service charge to all Bills in Mews, similar to the way that a service charge is added to a bill in a restaurant. Their idea was to add the service charge as a % of the total bill value or as a % of the accommodation items to avoid F&B items being charged multiple service charge. They discussed that they would need to inform the customers of the charge in advance of the stay and they would likely do this via the confirmation email. They commented that are a lot of properties are doing this now.The property is unsure how their guests might react to the charge and we were keen to start a conversation about this subject:does anyone have any experience of adding a similar charge and has it been successful? are their other properties interested or considering adding a similar charge? 

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Sanne
Guru
alzbeta skrabalkova
Mews Employee
alzbeta skrabalkovaMews Employee
published in Product best practice
Simplifying the "Unpaid items/Deposits" on the Billing ScreenTutorial

Hey there, Mews Community! 😎We've noticed some confusion around the "Unpaid Items/Deposits" section on the billing screen. Let's break it down for a smoother billing experience:"Unpaid Items/Deposits" isn't an open bill. It's where you can find transactions from sources like the kiosk, restaurant POS or basically any item not posted directly from the billing screen It's like a temporary holding area. Properties should review and move these items to the right bills. You can't move items back to "Unpaid Items/Deposits" anymore, and this change is by design. Also, you cannot add company details to it. During checkout when selecting "Close balanced bills" and "Checkout" , if you get an error message (see below), it means there are items in "Unpaid Items/Deposits" that need allocation. In a nutshell, keep your billing screen tidy by sorting items into their proper bills. Need help? Feel free to ask questions. Happy billing! 💰

2165
laura.asplin
Mews Employee
mauritsbots
Superstar Guru
mauritsbotsSuperstar Guru
asked in Product best practice
Service Promotion, multiple confirmations

Hi allIn one of my hotels we did a test with PARKING as bookable service, however we received complaints from guests about double confirmations.. if and when a guest is booking a secondary bookable service in the booking engine, the confirmation for both services is send separately. Obviously, the guest does not (need to) know that there is a bookable service behind it, but we now are discussing reverting back to using the PRODUCT.How do other hotels work with this service promotion connection between bookable services?

654
marketa.oupicka
Mews Employee
elena.pudova
Mews Employee
elena.pudovaMews Employee
published in Product best practice
Support Tip of the Week: Mastering Mews POS Payment ReportsTutorial

Hello, Mews Community! 😎We’ve noticed a lot of interest in understanding payment reports within Mews POS, so this week, we’re focusing on how you can use these reports to better manage your restaurant’s finances. Payment reports are essential for gaining insights into your financial operations and making data-driven decisions to enhance your business performance. Here’s an overview of the reports and how they can help you:1. Understanding the Payments Report in Mews POSThe Payments Report offers a detailed look at all the payments processed through Mews POS, including:Sales Data: Break down gross sales, refunds, and gratuities to see your overall revenue. Payment Methods: Analyze payments by different methods to understand customer preferences. User Activity: Track payments processed by individual users to monitor staff performance. Permissions: Ensure that only users with ‘Can view reports’ permissions can access this data by checking Settings > Roles.2. How to Download the Mean P

290
elena.pudova
Mews Employee
Hendrik Renken
Hendrik RenkenHelper
posted in Product best practice
Who nailed the guest journey?

Hey guys, I'm very interested to see some guest journeys and different approaches to how you communicate with guests and handle processes without manual intervention.I would love to get in touch and exchange some experiences :) Talk soon, Hendrik

971
Sarah.Masterton-Brown
Mews Employee
DanS.
DanS.Helper
asked in Product best practice
HiJiffy & guest communications

Does anyone use HJ for guest comms?

1894
olivia.dingreville
Mews Employee
marina.khromova
Mews Employee
marina.khromovaMews Employee
published in Product best practice
Support Tip of the Week: Handling Channel Manager Errors and Understanding the CHM QueueTutorial

Receiving error emails from your Channel Manager? Don’t panic! Here’s a quick guide to help you manage common Channel Manager (CHM) errors and effectively use the CHM queue.1. Understanding the CHM QueueBefore troubleshooting, it’s essential to familiarize yourself with the Channel Manager (CHM) queue, which displays the status of all updates sent from Mews to your Channel Manager.To access the CHM queue:Navigate to Main Menu > Queues > Channel Manager. Use filters to view specific items, such as inventory updates, incoming reservations, synchronized items, or the status of generated updates.By regularly checking this queue, you can identify whether an update is still pending, failed, or successfully processed.2. Common Error Messages and How to Resolve ThemWhenever there is an issue with the Channel Manager, Mews sends an email to notify you. Below are some common errors you might encounter, along with steps to resolve them:Unknown Rate Code: Check your Channel Manager integrati

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marina.khromova
Mews Employee
L
Le Hub by Privilodges ManagerApprentice
posted in Product best practice
pay in/by instalments

Following a study by a channel manager, more and more people are choosing to pay in three installments without additional fees to spread out their payments. It might be worth considering implementing this on Mews

422
Sarah.Masterton-Brown
Mews Employee
pamela.calvo
Mews Employee
pamela.calvoMews Employee
published in Product best practice
How to Get the Most Out of the New Mews Digital AssistantTutorial

Hi Community!We have recently launched our Mews Digital Assistant for you to ask any questions you have about the system, and also to open tickets with our Support Team.You can access the chat from any screen in Mews by clicking “Help / Contact us” in the upper right corner.If you are facing a critical issue that is affecting your operations and need urgent assistance, you can ask the Mews Digital Assistant to open a Support ticket for you straight away, and the process will start immediately:Some considerations:The Mews Digital Assistant  feeds mainly from the Mews Help Center, so it can’t answer any specific question about your property, for example “How many check ins did I have in August 2023?”, but it will accurately reply to “How can I calculate the number of check ins during a given month?”. The Mews Digital Assistant can communicate in English, German, Dutch, French, and Spanish, but the text must include at least 20 characters in the language of your choice and those character

490
pamela.calvo
Mews Employee
elena.pudova
Mews Employee
elena.pudovaMews Employee
published in Product best practice
Support Tip of the Week: Setting Up a Paymaster Account for Bar ChargesTutorial

 Why It Matters: Many of you have been asking about issues with payment failures in Mews, particularly when handling bar or restaurant charges. This common problem often occurs because the account used isn't set up as a Paymaster. When this happens, payments start to fail, causing operational disruptions and confusion. This is because a standard account can only handle a limited number of cards or payments before it reaches its limit.What to Do: To avoid these issues, ensure that all bar or restaurant charges are posted to a designated Paymaster account. Here’s why:Centralized Billing: A Paymaster account consolidates all charges into one bill, simplifying management and invoicing. Prevent Payment Failures: Standard accounts have a cap on the number of payment methods they can handle. A Paymaster account bypasses this limitation, ensuring smooth processing. Flexible Setup: You can create various types of Paymasters, such as a "Lobby Bar Paymaster" for non-staying guests or a "City Ledg

790
elena.pudova
Mews Employee
paul.boulom
Mews Employee
paul.boulomMews Employee
published in Product best practice
Master Billing with Mews: Speed, Flexibility, and SimplicityTutorial

Billing with Mews is like scoring a goal: quick and efficient. Modifications are made in the blink of an eye, like a sprinter crossing the finish line. You have constant access to useful information, allowing you to dribble past administrative tasks and focus on your guests. Paying the bill might not be the most thrilling part of your clients’ stay, but it’s a crucial step. With Mews, it’s like Djokovic hitting a winning shot: fast and effortless. You turn this formality into a simple forehand, allowing your clients to fully enjoy their stay. Billing is not tied to reservations but to client profiles. You can use the billing screen to track client consumption by recording the products and services provided. By default, Mews adds all client items to the Unpaid Items/Deposits section. For example, if you add several bar products to a client’s profile, these items will appear in the Unpaid/Deposits section. You can easily move these items to another invoice, whether it’s the client’s or a

740
paul.boulom
Mews Employee
elena.pudova
Mews Employee
elena.pudovaMews Employee
published in Product best practice
Support Tip of the Week: Understanding Expedia Mapping in Mews OperationsTutorial

Expedia Mapping – Simplifying the ProcessMapping between Mews Operations and Expedia can be confusing, especially when you first connect the Expedia direct integration. Many users struggle with this step, leading to frequent support requests. To help you navigate this critical part of the setup, here's a streamlined guide focused on channel manager mapping.1. Why is Mapping Important? Mapping ensures that the room types and rate plans in Mews match those in Expedia. This alignment is crucial for the accurate distribution of rates, availability, and receiving reservations seamlessly.2. Key Points for Successful Mapping: Active Rates Only: Make sure to map only those rates marked as “Active” in the CSV file from Expedia. This is essential for accurate pricing and availability updates. Rate Plan IDs and Suffix "A": Pay close attention to the Rate Plan IDs. Expedia uses specific codes for different booking models: Expedia Collect: Codes without a suffix. Hotel Collect: Codes with an "A"

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elena.pudova
Mews Employee
M
Marcos JaniniApprentice
posted in Product best practice
Mews products and Fareharbor

Hello, Have anyone of you found a way to integrate Mews products with Fareharbor? We are a resort where we sell plenty of activities and packages of accommodation and activities, and we use Fareharbor to manage our activities. At the moment we have to manually make the reservation of the activities in Farehabor when someone books an activity though our booking engine, we manage the payment through Mews and then we select as payment method that we called in Fareharbor “Paid in Mews”. This solution is far from being ideal.I’m sure there are more hoteliers with the same problem, it would be nice to know how others handle the issue.

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marketa.oupicka
Mews Employee
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