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Product best practice

Share your way of doing things and learn from others

  • 234 Topics
  • 672 Replies
234 Topics
Sanne
SanneSuperstar Helper
asked in Product best practice
🔎Tips for transitioning to a self-service front office

Hey everyone!I'm looking for tips and tricks on transitioning from an old-school front office to a fully self-service front office with a front office host. Anyone with experience making this shift? What were the biggest challenges and how did you overcome them? Any advice or ideas are welcome!What we have already prepared:training for employees: the new service flow, basics of the new role and responsibilities of a front office host, tasks, etc.  2 pilot-hotels: 1 with Mews Kiosk and 1 with Duve  overview of needed renovations, hardware and software Some questions I have: which solution(s) (Kiosk and/or Guest Journey) do you use and why?  How did you help guests embrace this change? Did you use specific communication strategies?  How did the new role of the front office evolve compared to the traditional front office?  How did you deal with staff resistance and did you find effective ways to keep them engaged?  If you had to do the transition all over again, what would you do differen

44611
mauritsbots
Senior Guru
StijnD
StijnDContributor
posted in Product best practice
Passkeys vs 2FA via e-mail

Hi thereLast week, the new passkeys feature was highlighted in the release notes.We are using the 2FA option for all teams who have access to their own personal mail address.A link is sent to the user via mail. It would be difficult for a hacker to have access to the mailbox of the user so quickly.Concerning the passkeys, we are wondering how waterproof the QR-code is?What are your thoughts on this?

293
j.spiess
Senior Guru
ellen.hartelius
Mews Employee
ellen.harteliusMews Employee
published in Product best practice
German hotel chain unlocks smarter, faster pricing with Atomize

For German hospitality chain JustStay, pricing used to come with a catch: their previous RMS (Revenue Management System) wasn’t fully integrated with their PMS, which meant delays and disconnects between pricing decisions and what actually appeared online. Now, with Atomize seamlessly connected to Mews, those frustrations are a thing of the past. “We’re excited to see Atomize take our revenue management into a whole new era.”   – Dr Christoph Hamann, Managing Director at JustStay.  Integrated systems, optimized outcomes Before Atomize, JustStay struggled with slow, clunky processes and missed revenue opportunities. But Atomize’s deep integration with Mews changed everything. Price updates flow directly from Atomize to the PMS and onto OTAs – no delays, no manual fixes, just smooth, automated revenue optimization. The JustStay team now benefit from: ✅ Seamless, real-time pricing updates across all distribution channels ✅ Less time spent on manual corrections or pricing admin ✅ A smarter

100
ellen.hartelius
Mews Employee
J
Jasmin H.Helper
asked in Product best practice
Stornogebühr

Hallo zusammen, wenn wir in Mews den Haken setzen bei ‘Stornierungskosten erheben’ werden die Stornokosten aber mit 7 % anstatt mit 0% Mwst. aufgebucht.Ist das etwas, was wir über die Einstellungen steuern können, oder ist das ein Mewsthema?Danke euch. viele Grüße, Jasmin

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Dirkjan
DirkjanContributor
posted in Product best practice
Auto logout + keyboard shortcut

Hi everyone,  We have a reception desk with 2 computers and multiple people who use them and nobody was logging out of their mews account, so the first person who logged into mews that morning had every action on their name. What I did is create a code that loges out every x minutes and adds a keyboard shortcut Ctrl + L  I thought I could be handy for more smaller hotels who have multiple employees sharing one pc.   You can run it in Google Chrome using a JS extension like: https://chrome.google.com/webstore/detail/run-javascript/lmilalhkkdhfieeienjbiicclobibjao// Set the desired logout time in minutesconst LogoutMinutes = 15;// Calculate the logout time in milliseconds (1 minute = 60000 milliseconds)const LogoutTime = LogoutMinutes * 60000;// Initialize the timer variablelet timer = null;// Add an event listener for 'keydown' eventsdocument.addEventListener('keydown', e => { // Reset the timer on any key press resetTimer(); // If 'Control' key is held down and the 'l' key

52413
mauritsbots
Senior Guru
ellen.hartelius
Mews Employee
ellen.harteliusMews Employee
published in Product best practice
Atomize RMS saves Norwegian hotel group 50 hours per week

When Norwegian group Kronen Hotels automated their revenue management through Atomize, a Mews company, they unlocked massive time savings – 50 hours per week across the group. Not only that, RevPAR jumped by 35%. Want to know the story behind those numbers? 👇  Revenue management, simplified For Kronen Hotels, managing the revenue strategy for five different properties meant applying pricing updates and tracking market and competitor data – all manually. That's hours and hours of time that could be spent on more valuable tasks. They needed a system that would streamline their operations through automation.  “Atomize turned out to be exactly the system we needed. It automatically collects and analyzes live internal and market data 24/7 for the next 365 days. This saves us about ten hours a week per hotel, which comes to fifty hours per week in total.”  - Chris Pedersen, CEO, Kronen Hotels  But Atomize is about more than time savings. With real-time price recommendations, the team can en

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ellen.hartelius
Mews Employee
J
Jasmin H.Helper
asked in Product best practice
Billing automation Rate change

Has anyone had this error message that the automatic billing is removed when you change another rate in an existing reservation?I have set up automation for one company, but also selected all rates in the settings.Best regards,Jasmin

303
adeline.baesler
Mews Employee
J
Jasmin H.Helper
asked in Product best practice
Email failure

Does anyone know if Mews is planning a feature where you get an error message or notification if the mail transfer was not successful? It is not possible to check every send status after a confirmation or invoice. Also, many mails from mews seem to end up in the spam folder. 

332
mauritsbots
Senior Guru
ellen.hartelius
Mews Employee
ellen.harteliusMews Employee
published in Product best practice
Best Western Sure Collection hotel saves 20-30 hours a month with Atomize

For historic Swedish property Frimurarehotellet, embracing an AI-driven Revenue Management System that optimizes rates in real time was an inspired move. The result? Less manual work, 20-30 hours saved every month, and an 8% boost in revenue. 👇  Smarter pricing, slicker operations At Frimurarehotellet, tradition and innovation go hand in hand. But its revenue management processes needed a modern touch. Manual pricing was time-consuming and led to missed opportunities. Enter Atomize, a Mews company. With powerful automation, Atomize freed up hours each week by eliminating manual rate tasks. As for revenue, no opportunity is lost – sophisticated algorithms dynamically price rooms based on market trends, competitor rates, and demand forecasts, ensuring optimal pricing every time.  8% increase in RevPAR  8% revenue growth  30 hours saved every month   “Atomize takes data from the web booking engine, such as unique searches and non-bookings into consideration for the rate suggestions and

140
ellen.hartelius
Mews Employee
J
Jasmin H.Helper
posted in Product best practice
Grouplist for upload

What is absolutely missing in the Excel template is the column with language. You always have to go back to the profile to enter the language so that communication takes place in the guest's language. Please add this urgently!!!

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S
Ethros
EthrosHelper
asked in Product best practice
How is an optional reservation confirmed without credit card?

Am I crazy to think the current SOP for optional reservations in MEWS does not make sense? Currently:FD: Manually create Optional Reservation MEWS: Optional Reservation Email sent GUEST: clicks on email and then “Confirms” MEWS: Reservation Confirmed MEWS: “Reservation Confirmation” automatically sent to guest which contains link to “Online check-in” FD: Requests Guest to check-in online (even though stay date could be months in advance) so that credit card details are taken GUEST: Checks in Online (hopefully!) and enters CC info FD: We can charge the reservationThat Step 6 winds up being very confusing and frustrating for guests. As they don’t understand why their reservation is not confirmed after they get a confirmation email. Isn’t it the card information that confirms the reservation?  Isn’t a reservation without payment information is fundamentally not confirmed? Am I wrong on this?Thanks!Ethan

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P
PHman88Helper
asked in Product best practice
House use | assign multiple rooms

Hello, Just an idea: Would it be possible to have the ‘house use’ function with the possibility of assigning multiple rooms at once? Currently you have to do it one by one. 

252
S
ellen.hartelius
Mews Employee
ellen.harteliusMews Employee
published in Product best practice
Hotel-apartment hybrid boosts ADR by 19% and leads competitors in occupancy

When EMA House implemented Atomize, a powerful Revenue Management System and a Mews company, General Manager Jonathan Anthamatten expected a boost in performance. But the actual results – 19% higher ADR and 80% occupancy compared to a 50% local average – blew him away. Real-time pricing, real revenue growth Before Atomize, the team at EMA House looked at historic data and competitor analysis to set their rates. But they knew they needed a more proactive strategy. Atomize identifies emerging demand by continuously evaluating forward-looking market data. As a result, it suggests optimized rates instantly without endless manual research.  Now, rates at EMA House are updated automatically in real time, ensuring they're always competitive while maximizing ADR and occupancy. “I’m happy we decided to use Atomize as our revenue management system. Without it, we would have missed many opportunities to maximize our rates and generate much-needed revenue.”   - Jonathan Anthamatten, General Manage

140
ellen.hartelius
Mews Employee
S
Sam.CHelper
asked in Product best practice
City tax and Mews Booking engine

Hi Community, We have recently switched to hardcoded city tax, exclusive from rates and have now found out that only city tax products will display on the Mews booking engine, not the hard coded city tax. A huge issue as we need to display the total price to guests before booking, not disclosing this price is extremely misleading. Has anyone found a workaround? We do not want to work with products and do not want to include City Tax in the rate. Thanks, Sam

405
S
S
StefanSenior Contributor
posted in Product best practice
Card dispenser for Self-Check-In station

Hello dear community,We are planning to set up a self-check-in station in our hotel. We are now looking for a card dispenser that is not only functional but also visually appealing. We can't really find anything reasonable on the Internet that doesn't look too cheap. Do any of you also have a self-check-in station with a card dispenser and can you recommend one?I would be grateful for any tips.

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A
ellen.hartelius
Mews Employee
ellen.harteliusMews Employee
published in Product best practice
Family-owned Swiss hotel sees RevPAR rise 11% in just 3 months

Like many independent hotels, the team at Hotel de la Couronne in Geneva was spending too much time on manual pricing and operational admin, leaving revenue on the table. Enter Atomize, a Mews company and powerful Revenue Management System. Thanks to real-time rate updates and operational efficiencies gained through automation, the team achieved an 11% rise in RevPAR in just three months. 🚀   Smarter pricing, higher profits Pricing at Hotel de la Couronne used to be reactive – the team would adjust prices manually and try to keep up with market shifts. Now, Atomize does the heavy lifting by calculating optimum rates and updating them automatically in real time. No more guesswork, no more time-intensive admin or analysis, no more missed opportunities. With smarter pricing strategies in place, Hotel de la Couronne has seen significant revenue growth, all while spending less time managing it.  11% rise in RevPAR within 3 months  12% growth in occupancy year on year  5% growth in ADR   

180
ellen.hartelius
Mews Employee
Jason.Warnaar
Mews Employee
Jason.WarnaarMews Employee
posted in Product best practice
Email Template Customization: Are you getting the most out of them?

Hi Everyone! I see that a lot of the time the email customization is a bit simple. With the HTML allowing you to fully customize these templates, I would love to see what you have done with yours. How have you customized your templates? Do you have any screenshot examples to show? Is there anything that you would suggest as a best practise? What softwares did you use to make the templates (if any)?@BertSerry I know that Yalo Hotel is an incredible example of one. Would you possibly be able to share your confirmation email template?I’m looking forward to see what you’ve all done!

142725
ettore.zotarelli
Mews Employee
j.spiess
Senior Guru
j.spiessSenior Guru
asked in Product best practice
Automatic charging of virtual credit cards for prepaid reservations

Hello!We can charge virtual cards from Expedia for prepaid/nonrefundable reservations starting immediately after the booking has been created.we have set up payment policy for automatic charging accordingly. Until approx. 20.8.2024 that worked perfectly well, the virtual cards have been charged automatically. We did not change anything since than and now payments are automatically scheduled for the day of checkin instead of right away. According to mews help that is the case when the channel manager (in our case D-Edge) does not send CC activation date information. D-Edge says they never did… do I guess Mews changed the behavior sometime in August 2024. ​@Mews Community Team  can you verify that?what can we do to resume automatic charging of VCC at the time of reservation creation?is anyone else observing this change? How do you cope? It would be a pity if we had to manually charge those cards again..best regards,jp. 

26010
Emilie Getaway
Mark Legge
Mews Employee
Mark LeggeMews Employee
published in Product best practice
Mews Spaces: How hourly services can increase guest engagementBlog

Hey there Mews Community 👋 I’m coming to you today with some tips on how you can increase your hotel’s guest engagement using Mews Spaces. Nowadays, guest expectations tend to go beyond comfortable rooms and friendly service. They’re after a little something extra, and hourly services bookings are a powerful way to meet this demand.  These could be bikes, parking bays, coworking spaces, saunas, karaoke rooms, gyms, meeting rooms, sun loungers, umbrellas, tennis racquets...  need I go on? For business travelers after a meeting room for a few hours or families interested in renting bikes, offering hourly service bookings could be what brings them back to your hotel next time.  How to set up hourly services With Mews Spaces, implementing hourly service bookings is easy. They can be set up as bookable services and managed directly within Mews. It streamlines bookings, manages availability and allows for flexible pricing, so each service can be managed seamlessly. Ready to boost guest enga

100
Mark Legge
Mews Employee
ellen.hartelius
Mews Employee
ellen.harteliusMews Employee
published in Product best practice
This independent US hotel isn’t leaving one dollar on the table

After an initial phase of renovation, co-owners of Terrace Bay Hotel, Rick and Jarred, needed to maximize revenue. Their next move? To implement Atomize, a powerful RMS (Revenue Management System), alongside Mews PMS. With revenue up 38% after the first year, it turned out pretty well.  Sell every room at the best possible price  Atomize’s smart dynamic pricing transformed the team’s approach, automating manual processes to save time while optimizing rates by room category to maximize revenue. Before, the team would miss revenue opportunities. Now, they don’t leave one dollar on the table.  Co-owner Jarred Drown describes the day Atomize went online: “The system immediately took over all the manual work. It analyzes the market, evaluates demand and pick-up to optimize our rates every time there’s a shift. This saves us tremendous amounts of time and ensures our prices are always in line with the latest market developments.”  Return on investment  A question that preoccupies many hoteli

250
ellen.hartelius
Mews Employee
K
KerstinContributor
asked in Product best practice
Stornierungsrichtlinien

Hallo zusammen,Trotz Richtlinie bis 1 Tag vor Anreise konnte eine kostenfreie Stornierung ein Gast seine Buchung noch am gleichen Tag bis 09:00 Uhr aufheben. Anschließend bin ich hier flüchtig am Einstellen, inklusive Testbuchung, sodass wir sehen, was MEWS dem Gast ausspuckt. Leider immer etwas anderes. Unsere Richtlinie wäre bis 1 Tag, aber 18:00 Uhr kostenfreie Stornierung möglich. Was hinterlegt Ihr, nur 1 Tag, Stunden? Komm hier immer auf ein anderes Ergebnis, leider nie richtig.Liebe Grüße Kerstin

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K
dbarnesen
dbarnesenHelper
asked in Product best practice
Returning Guest Insights

Great that the number of stays is now shown in the returning guest icon on timeline, but it would be REALLY great (and more logical) if the number of stays was included everywhere the returning icon is displayed, like on the guest profile, reservation summary, manage reservation screen.  

521
coudert.mathias
Mews Employee
J
Jasmin H.Helper
asked in Product best practice
Stornobedingungen

Hallo zusammen,weiß jemand, ob es Änderungen in der Zuweisung von Stornobedingungen geben soll?Ich verstehe nicht, warum man die Stornofristen nicht unabhängig von einer Rate hinterlegen kann.@Mews gibt es nicht die Möglichkeit die Restriktionen als zusätzliches Reservierungsfeld einzubauen?Als Messehotel ist es echt anstrengend mit über 20 Raten arbeiten zu müssen, aufgrund verschiedener Stornofristen.Vielleicht hat ja jemand einen Anwendertipp? Danke und viele Grüße

2659
K
J
Jasmin H.Helper
asked in Product best practice
Restriktionen

Gibt es die Möglichkeiten Restriktionen zu automatisieren?Wie z.B. automatische Schließung einer Rate entsprechend der Releasezeit.  

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J
ellen.hartelius
Mews Employee
ellen.harteliusMews Employee
published in Product best practice
London boutique hotel sees +18% revenue with Mews and Atomize

When Eccleston Square Hotel added powerful Revenue Management System Atomize to their tech stack alongside Mews, it revealed something surprising. They could be much more aggressive with their rates than they thought. The result? An 18% bump in overall revenue. That's a number worthy of a closer look 🔎  Unlocking untapped revenue  Traditional fixed pricing limited the hotel’s ability to respond to market demand, leaving potential revenue untapped. Atomize’s sophisticated algorithms and advanced automation solved that problem. It automatically adjusts prices multiple times a day based on real-time market conditions to capture as much revenue as possible.   “We feel that Atomize is a lot more dynamic than the way that we did revenue management in the past. Our rates change literally up to 3 to 4 times a day, so it’s very fast pacing.” - Olivia Byrne, Company Director, Eccleston Square  The impact of automated dynamic pricing from Atomize  18% increase in overall revenue thanks multiple

470
ellen.hartelius
Mews Employee
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