@MarketaOupi do you know any other community-members with a self-service front desk who might be able to contribute to this topic? 

Hi @Sanne !

Love this topic! I worked on a few projects similar to this before moving into the tech side of hospitality, and I was always a big advocate for self-service as a way to give guests a choice: are you in the mood for assistance, or in the mood to help yourself and then reach out if you need anything else? One can relate to this when we to going to a shop and a salesperson is overly eager to follow you around, vs. when you are given the option to browse by yourself but have attendants happy to look for that one t-shirt you like in your size at the back.
This may help you convey the story of a lobby host vs. a mandatory visit to a receptionist  and the difference in that role to your team. And yes, there will be some fear and resistance - like for any big change.

The truth is that "lobby hosts" will still perform check ins every now and then for those customers who need help - but at the kiosk with them instead of being behind their computer - so it's just a new interface.
But these guests who really want and need assistance will have less competition (no queue!) because they aren't competing for attention of your staff with all the others that could very well have done it by themselves.
 

Here was an interesting, fun story: I was doing a study many years ago for a major European airline, and we realize that the customers that enjoyed using self-service (self check in/kiosks - fairly new at that time and still not widely-adopted as today) were the ones that paid the most  then we realized those are the frequent travelers that were on a plane 3/4 times a week: they just wanted to cruise straight to the gate (or lounge) and go on with their day. They had no questions, they had no visa to check, most of the time traveled only with hand luggage anyway. The leisure customers they were having once in a lifetime trips were the ones that need the most assistance - they have a shorter queue to reach an attendant.

Advices and common pitfalls:

• Self-service starts at home: don't forget you do have online check-in and digital keys at hand; with kiosks being the only option at the property, you may want to review your email templates and your pre-arrival communication strategy so that you can be even more convincing. The more people use their own devices, the fewer kiosks and guests around the lobby you're gonna have. Besides, our phones are not only a familiar device but they often have our preferred payment methods, our saved address, phone, email, full name, and even our preferred accessibility features like contrast and font size (anyone who's grandma uses a mobile phone knows what I am talking about)… so the guest experience will likely be superior then what any kiosk? (which is a foreign device/system). 
   
• Your lobby must invite kiosk usage. This is an interior design problem. Many times hotels just add a desk with kiosks on it, but the lobby itself was originally designed to take people to the front desk and that was never modified. Specially, if you still have somebody at the front desk, working as a concierge or dealing with exceptional cases that the kiosk will not be able to handle (e.g. mid-stay room moves), if your physical layout does not give preference to the kiosks, and leaves the old desk at the last favorable position, people will naturally queue to the desk again. I've observed this a few months ago in Amsterdam at a hotel: there was one receptionist, a long queue to check in, and six lonely kiosks that everyone was just walking by (and I did use the kiosks, they worked perfectly). A very different example is what you're going to find at citizenM: there is no way of entering a citizen hotel, and ignoring the kiosks there; if you look carefully, you might see that there is a computer hidden somewhere, but it's not evident nor inviting to approach that station.
   
• Guest communications will be key for these new "host" roles. There is one thing kiosks cannot do: answer unique questions and recommend experiences. So you want to make sure your staff is ready, not only in volumes to handle quick answering instant messages (e.g. through the guest portal, or whatever other methods you offer your guests), but also in skill. 
  If you look at the amount of time a typical receptionist spends just doing clerical tasks, compared to, for example, with giving advices on their favorite restaurants, you will see that this will turn upside down with self-service. The hosts are much more of a Concierge/friend who knows the city, then a clerical assistant, that issues, keys and types passport numbers into a system. I would say this is the biggest change you will see.
  Depending on your hotel concept, some hotels allow hosts to sit around the lobby with the guests to provide those interactions - a bit like when you go visit a high-end interior design shop and y'all sit around the demo living room. Other hotels prefer to do a bit more like an Apple store concept, with close but still clear boundaries between the staff and the guests.
   
• I find partial transitions hard to succeed. The "old way" will often outperform, not because it's better but because it's what everyone is familiar with (fewer chances of mistakes - and anything that could go wrong has already happened before, so there's less "surprises"). It's better to do, like you seem to be doing, a whole hotel as a pilot than a "50/50" reception with a few kiosks and still receptionists doing what they always did. 

I hope this helps! Feel free to reach out for more questions. I did not say anything about the solution I recommend (cause it's Mews, of course ) to avoid this becoming a sales pitch; but we can also have a chat about the benefits of sticking to a single provider if you want. Please do keep us posted on your findings and business needs via your CSM, as there may be improvements coming up soon and your feedback helps us shape our upcoming work. 

Yours,

Hi @ettore.zotarelli thanks so much for you detailed answer, this really helps! I love the insight that the visit to the current receptionist is mandatory, and the lobby host is there if you need it - and only if you want it! Such a new perspective. I will definitely keep @Jason.Warnaar updated on the process coming months. It’s an exciting new chapter we’re starting! Thanks again! 

Regards, Sanne 

This is still our goal to convert our check-in procedures from the middle-ages to our own self-service front office. But Rome wasn’t build in one day anyway So isn’t a self-service front desk. Awesome topic btw :)

Hello!
I 100% agree to the idea of a “lobby host” as a inovative idea, especially in times of staff shortage.

The MEWS Kiosk app is almmost there, but it needs some hardware additions to be a fully usable device.

I would love it if MEWS had a cooperation with a hardware supplier (or buy one) who prepares a fully integrated check-in/-out kiosk as slick and adapted to the needs as you see them in the airports around the world.

An iPad alone wont do it, you need it to be mounted in a way that it’s clear and intuitive how to scan your ID documents, QR codes and how to issue room keys. And creating you own integrated setup is not financially viable when done your self in a small or even medium sized property.
Or maybe I haven’t found it yet? Does any one around here have a ready-made solution provider for that use case.
Ohh.. wait a minute… let me add the obligatory AI feature idea What about a mulit-language talking virtual receptionist instead of a plain year 2000 style kiosk? Have it ask your guest for their name and reservation number, retrieve the reservation securely, talk in their language and greet them friedly and guide them through the checkIn process and answer their questions like (when is breakast? Is breakfast included in my rate? When is checkOut time? an so on… ) …

Regards,

JP.

Hi all! 

Yesterday, we went live with Mews Kiosk in one of our hotels. We removed the old-fashioned reception desk. Our front office hosts assist with self check-in and check-out while welcoming guests with a complimentary drink. We leave the procedural aspects to the guest, allowing us to focus on personal attention. After check-in, we accompany the guest to the elevator using our iPad, creating space for a personal conversation, restaurant reservations, etc.

We have placed a lobby table to prevent it from becoming a fixed workstation (and thus turning into a traditional reception desk), allowing the host to work in a hybrid manner.

Here’s a little impression  

PS Hardware still needs some work, but we feel this is a pretty good start 

Hello ​@Sanne ! Thank you for sharing that! That looks awesome!

Have you found a solution for scanning ID documents? Or do you just expect the guests to enter the data manually?

I guess the iPad holder itself is tailor made?

Kind regards,

JP.

Hi JP ​@j.spiess

Thanks! 

In the Netherlands it is not mandatory (and not common practice) to scan an ID. We do notice that the Mews ID scanner doesn't work properly, but we don't have an alternative since it's hardly used. The iPad holder is a standard 13-inch holder, it wasn't made specifically for us. However, the desk is tailor-made for us. Today we just did our first upsells for room upgrades and early check ins through the Kiosk, so cool. 

Have a great day! 

Sanne

Nice setup and beautiful table! 🤩

ID scanners would be really helpful I think. We work with AdriaScan and 365id, but I am not sure how they integrate with the kiosk. We just use the scanners with the computer. 

Keep us posted in case you find ID scanners that integrate well.

Edit: I have opened a thread specific for ID scanners in combination with the kiosk, because I think this topic deserves it’s own thread: 

That is beautiful, ​@Sanne ! Thank you for sharing!

​@Sanne heeeeeel nijs!