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Inventory tracking and Cost management

  • January 25, 2026
  • 3 replies
  • 110 views
B

Good afternoon,

We are in the process of familiarizing ourselves with hotel inventory management and would appreciate your advice on setting up the most effective structure within the POS system.

Our inventory includes a mix of sellable items and internal-use (purchasable) items. We would like guidance on the best way to categorize and manage these in the system. For example, should inventory be structured by department such as hotel/office supplies, spa inventory, housekeeping inventory, etc.?

Currently, we operate separate warehouses for kitchen, beverage, spa, and housekeeping. We would like to confirm whether this setup is sufficient within the POS or if there are any additional configurations, categorizations, or best practices we should consider to ensure accurate tracking, reporting, and control.

We would appreciate any recommendations on optimal inventory structure and any additional steps that may be required.

Thank you in advance for your guidance.

 

KR,

Bojana Boskovic

Best answer by MattJones

Hi Bojana,

*From view of a deployment partner, not a mews employee*

Most people look at one warehouse = one storage area, however this is incorrect in the main as it depends on your outlet setup as the relationship is one outlet = one warehouse linked.

This means you cannot have spa connected to 2 warehouses - so the setup you have is the optimal one I think you will be able to get at the moment.

For internal use inventory items you can simply have an internal warehouse for each purchasable but not sellable section (HK - Internal Products) for example, the warehouse does not need to be linked to an outlet, as the outlet just auto deducts inventory from the warehouse, the internal warehouses you would manually do a stock count for to track.

 

Hope this makes sense?

3 Replies

ivica.antunovic
Mews Employee
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Hello Bojana, thank you for your inquiry. Since this is a wide range of POS inventory topics one of our support analysts will reach out to you with useful advices and best practices in inventory as soon as possible.

    MattJones
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    • MattJones
    • Superstar Helper
    • Answer
    • January 27, 2026

    Hi Bojana,

    *From view of a deployment partner, not a mews employee*

    Most people look at one warehouse = one storage area, however this is incorrect in the main as it depends on your outlet setup as the relationship is one outlet = one warehouse linked.

    This means you cannot have spa connected to 2 warehouses - so the setup you have is the optimal one I think you will be able to get at the moment.

    For internal use inventory items you can simply have an internal warehouse for each purchasable but not sellable section (HK - Internal Products) for example, the warehouse does not need to be linked to an outlet, as the outlet just auto deducts inventory from the warehouse, the internal warehouses you would manually do a stock count for to track.

     

    Hope this makes sense?

    Director of Revenue and Technology (Chief Tech Nerd) at www.effectivehospitality.co.uk
      B
      • boskovicbojana
      • Author
      • Senior Apprentice
      • January 27, 2026

      Hi Bojana,

      *From view of a deployment partner, not a mews employee*

      Most people look at one warehouse = one storage area, however this is incorrect in the main as it depends on your outlet setup as the relationship is one outlet = one warehouse linked.

      This means you cannot have spa connected to 2 warehouses - so the setup you have is the optimal one I think you will be able to get at the moment.

      For internal use inventory items you can simply have an internal warehouse for each purchasable but not sellable section (HK - Internal Products) for example, the warehouse does not need to be linked to an outlet, as the outlet just auto deducts inventory from the warehouse, the internal warehouses you would manually do a stock count for to track.

       

      Hope this makes sense?

      Hi Matt,

      Thank you so much for taking the time to get back to me. I truly appreciate your practical input — it’s very helpful as we navigate this. Even though we don’t have a finalized solution yet, your advice gives us a good direction, and we’ll continue with the manual tracking approach for now.

      KR,

      Bojana

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