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How to prioritize assignment of clean rooms for last minute bookings

  • March 24, 2026
  • 8 replies
  • 66 views

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We operate a contactless hotel and are running into a recurring issue with last-minute bookings being assigned to dirty rooms in Mews.

We do not have every room cleaned daily, but we consistently have multiple clean and inspected rooms available to accommodate these bookings. The problem is that Mews does not provide an option to prioritize clean rooms during the assignment process. The only available options are top-down, bottom-up, or randomized, which results in guests occasionally being assigned to rooms that are not ready.

Given that room status (clean/inspected/dirty) is already tracked in the system, it seems like a basic requirement that last-minute bookings be assigned to a clean or inspected room by default.

This is creating operational issues for us and negatively impacting guest experience and reviews. Because we operate without a traditional front desk, we do not always have the ability to manually reassign rooms, especially for after-hours bookings.

To be clear, availability is not the issue. We have clean rooms. The system is simply not prioritizing them. How can we handle this? This seems like such a simple fix for Mews...

8 Replies

Robin Gustavsson
Trailblazer
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Hello,

As someone who will soon be going live with a contactless hotel, this somewhat worries me. I agree that, if available, clean and inspected rooms should take priority in the assignment logic, especially if they are in the same category as the booked room.


Johannes Rott
Trailblazer
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that logic would help a lot! hopefully there is a solution soon.


Robin Gustavsson
Trailblazer
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Are guests able to reassign their own reservation to a clean room themselves at the kiosk, or is this something that has to be handled by staff?


Robin Gustavsson
Trailblazer
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Hello ​@Pam Nekvasil , 

I have now done some research.

Can you confirm that you are using the Mews Kiosk?
If yes, the automatic space reallocation option will handle this for you.
You can also enable “space selection by guests” to allow guests to reallocate themselves.

 


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  • Author
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  • March 25, 2026

@Robin Gustavsson 
We do not use the Mews Kiosk - we use Akia as our main system for guest communication and unified inbox and therefore our Registration is completed via Text Message or Email before guests even arrive. They are then sent a code to their room and can access immediately.


Robin Gustavsson
Trailblazer
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@Robin Gustavsson 
We do not use the Mews Kiosk - we use Akia as our main system for guest communication and unified inbox and therefore our Registration is completed via Text Message or Email before guests even arrive. They are then sent a code to their room and can access immediately.

@Pam Nekvasil Okay, then I would suggest reaching out to Akia to see if they can apply similar options as those mentioned above.


Robin Gustavsson
Trailblazer
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Hello ​@adrianne.flores , 

I can see that this post is similar to the one you responded to (linked below).

You mentioned in the other thread that this function does not exist in Mews. However, could you please confirm whether, in the Mews Kiosk, the two options mentioned above - especially the “automatic space reallocation” I suggested - would function as intended an reallocate to a clean/inspected room?

 


adrianne.flores
Community Ambassador
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Hi ​@Robin Gustavsson  😊

Great question, and thanks for double-checking this point.

The clarification shared above regarding Mews Kiosk is correct:
when Automatic space reallocation is enabled, the kiosk can move the reservation to another Inspected room in the same category during the check-in flow, provided one is available and not locked.

However, this only applies within the kiosk check-in journey.

For properties like Pam’s that use external contactless tools (for example Akia) and send room access automatically without kiosk interaction, the reassignment step never occurs. In those cases, the initial auto-assignment logic in Mews Operations still does not prioritize Clean/Inspected rooms, which is where the limitation comes from.

So:

With Kiosk: automatic reallocation can help assign an inspected room during check-in
Without Kiosk: there is currently no native way to prioritize clean rooms at assignment stage

This is why the feature request remains relevant, especially for fully contactless setups.

Thanks again for raising this it’s a very valuable discussion for contactless operations.