Accounting

Hey Mews Community! 🚀Hope you all had a fantastic New Year! We're back, and we've noticed some questions floating around about handling open bills in Mews Operations. So, we've got you covered with a quick guide to make your life easier!Getting Started: Understanding Open Bills 📃In Mews Operations, you have the power to assign multiple profiles to open bills. The Billing tab on both customer and company profiles provides a centralized hub to view bill owners and their associated profiles. This ensures quick retrieval of information, making your daily tasks a breeze.Quick View of Open BillsFinding open bills is a breeze. Use the search bar to locate your profile, head to Billing, and click on the specific bill. Mews gives you the details in the Owned by and Associated with fields.Bill Owners - Quick PeekThe Owned by field reveals the primary bill owner. Click their name to see more. Want to change it? Click the edit button.Associated Profiles - Just a Click AwayThe Associated with fie

Hello Community,We have learned that a common source of confusion arises when users attempt to refund a charge from a bill marked "To be Paid" without applying a credit first. This can lead to unintended consequences, increasing the balance instead of reducing it. To maintain clarity and accuracy, follow these essential guidelines:1. Refunds Only When "To Be Refunded" is Indicated 💸Process refunds only when the bill clearly indicates a "To be Refunded" status. Create a credit through a rebate or a direct adjustment on the open bill.2. No Refunding on "To Be Paid" Without Creating Credit 🚫Avoid refunding charges directly onto a "To be Paid" bill without first creating a credit. This ensures the refund subtracts from the balance as intended.3. Align Actions with Bill Status ⚖️Execute charges when the status is "To Be Paid" and refunds when the status is "To Be Refunded." Posting a charge creates a "To Be Paid" status, while posting a credit triggers a "To Be Refunded" status.4. Underst

In our community tip of the week, we're sharing a recent update to streamline company billing on our platform.Previously, you had the option to "Add company details" to a billing screen, which combined guest and company information on a single bill.Now, we have introduced a dedicated company bill feature for a more organized billing process. Here's how it works:Proper Company Bill: With the recent changes, a company bill only contains company details in the top part of the bill. To create a proper company bill, move the entire bill to the company profile. This ensures that only the company's information is displayed.   Guest Bill with Company Attached: In the past, attaching a company to a bill also included guest information, which was referred to as a company bill. However, this has now been refined. If you attach a company to a bill but still have guest details on it, the system will notify you that it's not a company bill. This is a guest bill with the company attached.   To make

Dear Community, 🌸We've got a support tip this week that's coming straight from you, our awesome clients. We heard there was a bit of confusion around moving items on a bill, so we're here to clear things up.👉 Move Item:First things first, select the items you want to move. Once you select the first items, you'll notice a blue bar at the top of the billing screen appearing, showing the number of items you've selected and the total amount.One that same blue bar, you can find a "Move" button, once you click on it a new window appears.   Next step is to select the correct bill, where you want to move these and also if you wish to move these to a different customer or a company. You can also create a new bill directly from this dialogue.👉 Move Bill:Now, here's where a mistake can be made. If you jump right to the "Move Bill" button on the right, the entire bill will get moved. You also get a new window, where you can select if you want to merge the billsThis feature is designed to reloc

Hi Community! 🙋🏼This article purpose’s is to discuss how best to filter through your Accounting Ledger to ensure you have the tools in hand to make the greatest use of it. ⚡ The Logic To use a report, it is always best to understand the logic behind the numbers. The information below is based on a report in mode Grouped and grouped by Owner The Detail Columns Open past revenue: Items consumed but still on an open bill. This means transactions, with a consumption date in the past that have not yet been billed or invoiced.Unpaid invoices: Issued invoices but still unsettled. (only available in General or Receivables type)Open prepayments: Prepayments on bills that are not yet closed.Closed future revenue:Items not yet consumed but already paid for and closed on the bill prior to arrival, i.e., a non-refundable accommodation payment for a guest staying in the future The Total Columns Deposit ledger: An overview of all payments with no consumed revenue posted against them yet. Guest ledg

Dear Community, 🙋🏻Today, we'd like to discuss a practice of closing bills before the arrival of guests and shed light on the challenges that can arise from this practice. 📄There are two distinct options depending on the legal environment regarding required deposits:Option 1 - Legal Environment with Required Deposits:In situations where deposits are mandated (usually for revenue and VAT reporting purposes), it is essential to close the payment against the deposit, rather than the entire bill. By doing so, the accommodation charges remain open, allowing for future updates and modifications to the reservation. If an automatic deposit settlement system is in place, the deposits will be posted, and the remaining positive balance will remain open until manually closed upon the guest's departure.Option 2 - Legal Environment without Required Deposits:In this scenario, where deposits are not necessary, there is no immediate need to close the payment upon receiving it. Instead, the bill can b