Company billing: Moving items around - how to select the right target?

  • 22 January 2024
  • 3 replies
  • 33 views
J
Userlevel 3
Badge +1

Hello!

How are you supposed to find the right target bill when moving items? It might seem easy, but when you have several guests of the same company in house or from the same travel agency with routing rules applied, then you might find numerous entries in the move items to window… see an example:

Most of the time you just want to move the items from the current reservation to an already open company bill in the same reservation, but it’s not clear which one it is … especially when the open balance is the same for many… wouldn’t it be a good idea to highlight or list the open bills of the current reservation first?

What are your thoughts or hints  ?

Regards,

Jean-Philipp.

3 replies

S
Userlevel 5
Badge +6

Hello @j.spiess 

 

Well, on our property, we just rename the bills with what might help to pinpoint the right one in the mass

 

We do it either with a stay date or a reservation’s reference or both. And if we have a routing rule to transfer everything on a travel agent or company profile we add also the guest’s name.

 

It is kind of our way to “highlight” it 😉

 

Regarding the different guests in house for the same company (if there is no routing to company profile), the easiest way is to not take the main reservation bill but to click on the guest one instead I guess

 

Hope this helps a little

 

Bye bye

 

Stephane

J
Userlevel 3
Badge +1

Hello @j.spiess 

 

Well, on our property, we just rename the bills with what might help to pinpoint the right one in the mass

 

We do it either with a stay date or a reservation’s reference or both. And if we have a routing rule to transfer everything on a travel agent or company profile we add also the guest’s name.

 

It is kind of our way to “highlight” it 😉

 

Regarding the different guests in house for the same company (if there is no routing to company profile), the easiest way is to not take the main reservation bill but to click on the guest one instead I guess

 

Hope this helps a little

 

Bye bye

 

Stephane

Hi!

That’s a great approach! Thank you very much for this hint !!! Didn’t realise what nice feature is hiding behind those 3 dots ;-)

But this is actually something that could be automated by MEWS, isn’t it?  I mean, why not just ad the source reservations name or reference to a company / traval agent bill in addition to the company name, if the bill was created by routing rules automatically… how about that? Mews, are you listening :-)

Regards,

Jean-Philipp.

S
Userlevel 5
Badge +6

@j.spiess 

 

Well the feature itself is apparently quite “recent” (implemented around March 2021 https://feedback.mews.com/forums/955622-billing-accounting/suggestions/42768791-rename-a-bill-preview )

 

But you can still post your request on the feedback forum (https://feedback.mews.com/), maybe your voice will then be heard by @Aldair Borges or @jesson.atherton or @alzbeta skrabalkova  or others from the team😉

 

Have nice day

 

Stephane

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