Skip to main content

(CLOSED) Beta Program: Streamlined invoice payment flow

  • August 22, 2024
  • 5 replies
  • 192 views
joanna.kozlowska
Mews Employee

Hey Community! 🙂

 

I’m happy to share that we've streamlined the process of closing invoices with payments, reducing the time to settle invoices and ensuring up-to-date reporting on remaining balances, even when partial payments are made.

 

 

 

What’s in it for you:

Save Time Managing Invoice Payments:

  • Payments are now applied directly to invoices, and fully covered invoices are auto-closed.
  • Close multiple invoices with one payment in a single click.
  • Partial payments are correctly reflected in the outstanding invoice balances.

Improved workflows:

  • There's no longer a need to enter payments or close invoices from the guest or company Billing screen. 
  • Unpaid invoices are now tracked and paid only through the Dashboard or Bills & Invoices reports.

 

How can you get started?

  • To get early access in your Live environment, please comment below with your property name or Enterprise ID. We will start activating Beta early next week.
  • In the meantime, please see the attached guide on how to manage invoice payments, or watch a demo video

 

January 16, 2025

Hi community, closing this Beta as feature has been released.

5 replies

E
  • Elter
  • 3 replies
  • October 7, 2024

Hello, what happens if the property use a receivable tracking payment?

In the video, it look like the payment is associated to the previously generated Invoice through this simplified process and i guess that the accounting seat will be generated using the same customer/company owner/associated accounting codec of the original Invoice. 

Can you confirm if this will result in two accounting entries/seats?

  • one entry/seat created when the credit Invoice was generated
  • another entry/seat with the payment, at the day when the payment is registered  

Edit: I´m asking because the credit Invoice in Spain must be processed when generated, because the output VAT tax must be applied at this moment.

 

in the other hand, the receivable tracking requires another Invoice to be generated with the payment. Will the receivable tracking process change as well?

Thanks
Best regards

joanna.kozlowska
Mews Employee
  • joanna.kozlowskaMews Employee
  • Author
  • Mews Employee
  • 84 replies
  • October 9, 2024

Hello, what happens if the property use a receivable tracking payment?

In the video, it look like the payment is associated to the previously generated Invoice through this simplified process and i guess that the accounting seat will be generated using the same customer/company owner/associated accounting codec of the original Invoice. 

Can you confirm if this will result in two accounting entries/seats?

  • one entry/seat created when the credit Invoice was generated
  • another entry/seat with the payment, at the day when the payment is registered  

Edit: I´m asking because the credit Invoice in Spain must be processed when generated, because the output VAT tax must be applied at this moment.

 

in the other hand, the receivable tracking requires another Invoice to be generated with the payment. Will the receivable tracking process change as well?

Thanks
Best regards

 

Hi Elter,

These are all very good questions, thank you for taking your time to look into it. This feature is specifically for customers who use invoice receivable tracking in Mews.

 

While user links payments to an invoice, what happens underneath is that we link the payment with the related invoice receivable item (as in the old flow) and close it on the bill. That bill is available for download and print  from the Invoice preview / payment confirmation section.

 

Payment confirmation preview with option to download or print

 

In the accounting reports we produce same entries as previously:

 

In other words, we are still closing invoice receivable items with the payment and producing the bill, but from the user perspective they are matching invoice with payment, and the download of the invoice payment bill now happens from the invoice preview document.

 

Please let me know if you have any more questions,

 

Joanna

 

 

c.rex
Forum|alt.badge.img
  • c.rex
  • Helper
  • 67 replies
  • October 9, 2024

Hi @Joanna Kozlowska !
That looks like a huge improvement to close bills. Please activate at Paulinenhof. 

 

Maybe you can share a gif how the external payment looks like, as we are closing the invoices with wire transfer…

 

Thanks

Christian

https://www.linkedin.com/in/christian-rex/
joanna.kozlowska
Mews Employee
  • joanna.kozlowskaMews Employee
  • Author
  • Mews Employee
  • 84 replies
  • October 14, 2024

Hi @Joanna Kozlowska !
That looks like a huge improvement to close bills. Please activate at Paulinenhof. 

 

Maybe you can share a gif how the external payment looks like, as we are closing the invoices with wire transfer…

 

Thanks

Christian

Hi Christian, this has now been enabled for your property! Please let us know any feedback :)

joanna.kozlowska
Mews Employee
  • joanna.kozlowskaMews Employee
  • Author
  • Mews Employee
  • 84 replies
  • January 16, 2025

Hi community, closing this Beta as feature has been released.


Terms and ConditionsCookie settingsAccessibility statement